Privacy Policy

1. Introduction

Welcome to Schoolease Ltd  (“we,” “our,” or “us”). We are committed to protecting the privacy and security of the personal information of students, parents, teachers, and school administrators who use our system. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our online School Management System (“the System”).

By accessing or using the System, you agree to the terms of this Privacy Policy. If you do not agree, please do not use the System.

2. Information We Collect

We collect the following types of information:

A. Personal Information

• Students: Name, date of birth, gender, address, contact details, profile photo, emergency contact details, attendance records, fee payment status, and academic records.
• Parents/Guardians: Name, contact details (phone number, email), relationship to the student, and emergency contact information.
• Teachers & School Staff: Name, contact details, profile photo, employment details, and attendance records.

B. System Usage Data

• Login credentials (username & password).
• IP addresses, device information, browser type, and usage patterns.
• Cookies and tracking technologies (to enhance user experience).

C. SMS & Communication Data

• Phone numbers for sending attendance notifications, fee reminders, and other school-related SMS alerts.

3. How We Use Your Information

We use the collected information for the following purposes:

• To manage student and teacher records.
• To track attendance and fee payments.
• To send SMS notifications to parents/guardians.
• To improve and maintain the System’s functionality.
• To comply with legal and regulatory requirements.
• To respond to user inquiries and support requests.

4. How We Share Your Information

We may share information with:

• School Administrators & Teachers (for educational and administrative purposes).
• Parents/Guardians (regarding their child’s attendance, fees, and academic progress).
• Third-Party Service Providers (SMS gateways, cloud hosting, and IT support—only as necessary).
• Legal Authorities (if required by law or to protect rights and safety).

We do not sell or rent personal data to third parties for marketing purposes.

5. Data Security

We implement industry-standard security measures, including:

• Encryption (SSL/TLS) for data transmission.
• Secure login authentication.
• Regular security audits.
• Restricted access to personal data.

Despite these measures, no system is 100% secure. Users must also protect their login credentials.

6. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy or as required by law. Schools may have their own retention policies for student records.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access, correct, or delete your personal data.
• Opt-out of SMS notifications.
• Request data portability.
• Withdraw consent (where applicable).

To exercise these rights, contact your school administrator or our support team at info@schoolease.uk.

8. Children’s Privacy

The System is designed for use by schools, and student data is managed under the school’s authority. Parents/guardians should contact the school for any privacy concerns regarding their child’s data.

9. Changes to This Privacy Policy

We may update this policy periodically. The latest version will be posted on our website with the effective date. Continued use of the System after changes constitutes acceptance.